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Director of Office Operations

Position Details

Classification Information

University Title Alumni Officer II - 5151
Pay Grade 34
Salary Commensurate with qualifications
Base of Employment P - P&S
Job Category Professional and Scientific
Pay Frequency Monthly

Posting Details

Posting Number 80048P
Working Title Director of Office Operations
Advertised Employing Department Alumni Association
Appointment Type Professional & Scientific - Continuous
Proposed Start Date As soon as possible
Proposed End Date or Length of Term
Number of Months Employed Per Year 12
Full or Part Time Full-Time
Summary of Duties and Responsibilities

The Alumni Association at Iowa State University is seeking to fill the position of Director of Office of Operations. Founded in 1878, the Iowa State University Alumni Association, a 501( C )3 separately incorporated, independent, self-governing, non-profit corporation, has consistently and effectively played a central and important role in enhancing the excellence and stature of Iowa State University and its former and current students. The Alumni Association has been engaging alumni in the life, work, and aspiration of their alma mater and one another for more than a century thus earning the reputation as a trusted and reliable partner for the university and its constituents. The Iowa State University Alumni Association has built an impressive foundation upon which to serve Iowa State University’s more than 250,000 alumni, countless friends and parents, 16,268 faculty and staff, and more then 36,000 students, who make up the Cyclone Community. Today the Association, which is governed by a 28-member board of directors and led by a professional staff of 28, has more than 53,000 members; publishes VISIONS magazine and ISU News Flash; operates the ISU Alumni Center; has an annual operating budget of more than $4 million; has total endowment funds and operating reserves of more than $6 million and $3.2 million in deferred endowment commitments; and operates one of the nation’s largest Student Alumni Associations, as well as comprehensive student leadership programs. Through its dedicated efforts, the Iowa State University Alumni Association is admired as a leader among its cohorts in the Big 12, its land-grant peers, and other institutions nationally.

The primary responsibility for this position is to manage all office operations for the Alumni Association and serve as the Alumni Association’s Human Resource Director. As part of the office operations this person will serve as the IT liaison, be responsible for administrating office policies, plan staff meetings and retreats, supervise the receptionist and associated student workers, and oversee all staff development and recognition activities. As the Alumni Association Human Resources Director this person is responsible for employment searches, hiring, training, resignation/retirements, temporary employees, personnel issues, and overall employee satisfaction. Also included is managing the professional development budget and all activities related to developing professional development plans for staff. He/she also serves as a support for finance.

This position is continuously engaged in numerous projects of varying scales. This position is responsible for selecting all higher education presidential inauguration ceremony appointees who attend and represent the President of Iowa State University at local and national events.

The successful candidate will possess excellent written and oral communication skills; excellent computer skills; excellent customer service skills; effective decision-making skills; the ability to skillfully manage multiple deadlines; and the ability to work with a diverse group of individuals. This position will work with confidential information; therefore, personal integrity is a must. This individual is expected to be an active member of the Alumni Association and project professionalism and sensitivity when dealing with others. This position will work some nights and weekends.

About Iowa State University and the Ames Community

Iowa State University is classified as a Carnegie Foundation Doctoral/Research University-Extensive, a member of the Association of American Universities (AAU), and ranked by U.S. News and World Report as one of the top public universities in the nation. More than 36,000 students are enrolled and are served by over 6,200 faculty and staff.

Iowa State University is a global and culturally diverse university committed to providing an inclusive, equitable, and diverse environment for both learning and employment. We know that diversity in experience and perspective is vital to advancing innovation, critical thinking, solving complex problems, and building an inclusive academic community. At Iowa State, we translate these values into action by seeking individuals who have experience working with diverse students, colleagues, and constituents. The university has an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in Iowa State University’s Principles of Community.

Ames, Iowa is a progressive community of 60,000, located approximately 30 minutes north of Des Moines, and recently voted one of the best college towns in the nation.

Iowa State University is an equal opportunity employer committed to excellence through diversity and strongly encourages applications from all qualified applicants, including women, underrepresented populations, and veterans. ISU is responsive to the needs of dual career couples, is dedicated to work-life balance through an array of policies, and is an NSF ADVANCE institution.

All employees are expected to exhibit and convey good citizenship within the program, the department, college, university activities, collegial interactions, and maintain the highest standards of integrity and ethical behavior.

Required Education and Experience

Bachelor’s degree and 2 years of related experience.

Supplemental Required Education and Experience
Preferred Education and Experience

Management/supervisory experience

Experience in a university and/or nonprofit environment, in alumni relations, and sponsorship programs

Experience administering HR policies and procedures

Experience with Microsoft Office Suite

Location (if other than Ames)
Additional Information
Department Contact Name Julie Larson
Department Contact Phone 515-294-8490
Department Contact Email jklarson@iastate.edu
Department/Unit Website www.isualum.org
Application Instructions

To apply for this position, please click on “Apply for this Job” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
3) Contact Information for Three References

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Special Instructions Summary
Guaranteed Consideration Date 02/21/2018
Pre-Employment Screening

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Quick Link http://www.iastatejobs.com/postings/31226
EO Statement

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu.

Required Licensure(s)/Certification(s)

Preferred Licensure(s)/Certification(s)

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this vacancy?
    • ISU Employment Opportunities Website
    • ISU Employee
    • Website
    • Placement Office
    • Trade Journal
    • Newspaper
    • HERC Website
    • LinkedIN
    • Facebook
    • CareerBuilder
  2. Please indicate which specific website, placement office, trade journal, newspaper, or other resource influenced you to apply for this position.

    (Open Ended Question)

  3. * Please describe your experience working with Human Resource policies and regulations.

    (Open Ended Question)

  4. * Please describe your supervisory and leadership experience.

    (Open Ended Question)

  5. * Please describe your experience in a university and/or nonprofit environment, in alumni relations, and sponsorship programs

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume/Curriculum Vitae
  2. Letter of Application/Cover Letter
  3. Reference Contact Information
Optional Documents