Administrative Specialist II

Position Details

Classification Information

University Title Administrative Specialist II - 1051
Pay Grade 32
Salary Commensurate with qualifications
Base of Employment P - P&S
Job Category Professional and Scientific
Pay Frequency Monthly

Posting Details

Posting Number 80057P
Working Title Administrative Specialist II
Advertised Employing Department The Center for Crops Utilization Research (CCUR)
Appointment Type Professional & Scientific - Continuous
Proposed Start Date March 2018
Proposed End Date or Length of Term
Number of Months Employed Per Year 12
Full or Part Time Full-Time
Summary of Duties and Responsibilities

The Center for Crops Utilization Research (CCUR) is currently seeing applicants for an Administrative Specialist II position. This position is responsible for overall support for the CCUR and the BioCentury Research Farm (BCRF). CCUR is a multidisciplinary research, development, and technology transfer program in the College of Agriculture and Life Sciences at Iowa State University and is committed to increasing the utilization of corn, soybeans, and other crops and creating new agricultural enterprises by developing advanced technologies and high-value products.

The Administrative Specialist II position will assist with research and outreach programs in cooperative business development and promote CCUR and its affiliated projects. This position will assist the director, program manager, BCRF manager, and other CCUR employees in their activities that involve commodity groups, industrial clients, and affiliated faculty. Duties include administration, procurement; accounting processes; hourly payroll, tracking expenses; coordination of various meetings and workshops; processing fee-for-service billings; telecommunication coordination; grant coordination assistance; key control; travel arrangements; outreach and promotion; and assistance with tours.

The successful candidate will possess excellent communication skills, the ability to work in a team setting as well as independently, and the ability to work in a fast-paced environment. In addition, the ideal candidate is a problem solver and successful in promoting a professional office atmosphere.

About Iowa State University and the Ames Community

Iowa State University is classified as a Carnegie Foundation Doctoral/Research University-Extensive, a member of the Association of American Universities (AAU), and ranked by U.S. News and World Report as one of the top public universities in the nation. More than 36,000 students are enrolled and are served by over 6,200 faculty and staff.

Iowa State University is a global and culturally diverse university committed to providing an inclusive, equitable, and diverse environment for both learning and employment. We know that diversity in experience and perspective is vital to advancing innovation, critical thinking, solving complex problems, and building an inclusive academic community. At Iowa State, we translate these values into action by seeking individuals who have experience working with diverse students, colleagues, and constituents. The university has an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in Iowa State University’s Principles of Community.

Ames, Iowa is a progressive community of 60,000, located approximately 30 minutes north of Des Moines, and recently voted one of the best college towns in the nation.

Iowa State University is an equal opportunity employer committed to excellence through diversity and strongly encourages applications from all qualified applicants, including women, underrepresented populations, and veterans. ISU is responsive to the needs of dual career couples, is dedicated to work-life balance through an array of policies, and is an NSF ADVANCE institution.

All employees are expected to exhibit and convey good citizenship within the program, the department, college, university activities, collegial interactions, and maintain the highest standards of integrity and ethical behavior.

Required Education and Experience

Bachelor’s degree and 1 year of related experience; OR a combination of education and/or related experience totaling 5 years. Experience must be at a comparable level and directly related to the duties of this position.

Supplemental Required Education and Experience
Preferred Education and Experience

Bachelors degree.

Experience in grant proposal development and accounting.

Experience in program administration.

Experience that demonstrates ability to gather and analyze data and exercise judgment and discretion.

Experience working with, liaising with, and providing support to clients.

Location (if other than Ames)
Additional Information
Department Contact Name Kevin Keener
Department Contact Phone 515-294-4365
Department Contact Email
Department/Unit Website
Application Instructions

To apply for this position, please click on “Apply for this Job” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
3) Contact Information for Three References

If you have questions regarding this application process, please email or call 515-294-4800 or Toll Free: 1-877-477-7485.

Special Instructions Summary
Guaranteed Consideration Date 02/21/2018
Pre-Employment Screening

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Quick Link
EO Statement

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email

Required Licensure(s)/Certification(s)

Preferred Licensure(s)/Certification(s)

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Briefly describe your experience, if any, with grant proposal development. Explain the role you held and the size of proposals you assisted with and the agencies you submitted to. Also, please describe any experience you have in accounting.

    (Open Ended Question)

  2. * Please describe your experience with program administration.

    (Open Ended Question)

  3. * Briefly describe how your experience demonstrates the ability to gather and analyze data and exercise judgment and discretion.

    (Open Ended Question)

  4. * Briefly describe your experience working with, liaising with, and providing support to clients. Be specific about your level of interaction with clients as well as your responsibilities.

    (Open Ended Question)

  5. * Where did you first learn about this vacancy?
    • ISU Employment Opportunities Website
    • ISU Employee
    • Website
    • Placement Office
    • Trade Journal
    • Newspaper
    • HERC Website
    • LinkedIN
    • Facebook
    • CareerBuilder
  6. * Please indicate which specific website, placement office, trade journal, newspaper, or other resource influenced you to apply for this position.

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume/Curriculum Vitae
  2. Letter of Application/Cover Letter
  3. Reference Contact Information
Optional Documents